October 31, 2024
Based in Scottsdale, Arizona, Nations Group is a nationally recognized owner’s representation and project management firm with a history of successful projects in the higher education, sports and entertainment, K-12, municipal and commercial markets. The company has been the owner’s representative for approximately $1 billion in construction projects for municipalities and public institutions across the country. Nations Group was started in 2008 and has grown into a unique team of professionals, who combined have decades of experience in all aspects of multi-faceted facility development projects and solid, trusted relationships within the design and construction industry across the country.
REQUIREMENTS:
- Assist in preparation of agendas for staff and client meetings, set up for conference calls and/or presentations, and take and distribute meeting minutes as required
- Assist in scheduling, coordinating and organizing activities such as meetings, travel, conferences, and interviews for Company President and Executive Leadership team, as needed
- Assist with organizing and managing the daily, weekly, and monthly schedule and calendar for Company President and Executive Leadership team
- Maintain and update the company calendar, including travel and events
- Answer phones, distribute mail, and assist in processing expense reports
- Under minimal supervision, create and/or edit reports, correspondence, proposals, and presentations
- Update and maintain company contacts database
- Coordinate and maintain electronic and hard copy company and project files
- Maintain records for software programs and contracts, including
- Train staff in administrative and office duties as needed
OFFICE DUTIES:
- Serve as the point person for maintenance and office/kitchen supplies
- • Reconcile office-related credit card charges
- Liaison with building management and facility vendors, including property management
- Coordinate and plan office activities
- Serve as an HR touchpoint, such as assisting in the onboarding process
- Coordinate with appropriate staff with regard to any office technology needs
- Optimize workflow and efficiencies to maintain high overall productivity, including working with off-site employees
EXPERIENCE:
- BA/BS degree, or equivalent in education and experience
- Minimum 2+ years of related experience